Notary for I9 Form
I-9 Form notary services available with Sarmiento Notary. Remote work is transforming how the global workspace operates. In a trend that is demonstrating no signs of slowing down, remote work is swiftly on the increase all over the world. Indeed, the federal government is auditing more businesses to ensure that they are complying with the requirements to complete the i-9 form for every employee. As a result, more employers are asking prospective remote employees to find a notary for I-9 form completion. Below is basic information about I-9 forms – what is an i-9 form, how notaries deal with i-9 forms, and much more.
What is an I-9 form?
The i-9 form, officially known as the Employment Eligibility Verification is a multi-page document issued by the U.S. Citizenship and Immigration Services (USCIS) used for verifying the identity and employment eligibility for every employee hired in the U.S. The form is to be completed by both the employer (or authorized representative) and employee. As part of the procedure, the employee must present documents verifying his or her employment eligibility for working in the U.S., and the employer or authorized representative must physically scrutinize these documents.
According to the Handbook for Employers from USCIS, employers “may delegate someone to fill out i-9 forms for you, such as foreman, personnel officer, agent or anyone else acting on your behalf, for instance, a notary public”
Does i-9 Form Require Notarization?
As of 2018, there is no certificate wording contained in the i-9 form, nor is a Notary requested to affix his or her seal to the form, thus the answer is No.
When an employer delegates a Notary Public or someone else to complete an i-9 form, that person is delegated as an “authorized representative”. The representative is just asked to certify that the appropriate identity documents were presented (as illustrated in Section 2 of the Form i-9). The authorized representative must example the employee’s identity documents while the employee is in their presence and then complete Section 2.
The authorized representative doesn’t perform a notarization or affix a Notary seal to the form i-9, as they are not acting as an official Notary Public. In Section 2 of the title field, the Notary should write “authorized representative”. I9 form notary, more about notary services in miami.
Why a Notary for I9 Form?
Although the form itself doesn’t require notarization, there are scenarios when an employer will present a new employee with an email asking him or her to find a notary for i–9 form. In these scenarios, the Notary is suggested to ask the signer for a copy of the email that he or she can then keep, which verify that you acted within the employer’s request.
As notaries are professionals, highly educated and experienced on signatures verification with people identity; we are the most reliable authorized representative to perform the employment eligibility verification.
If the instructions don’t accompany the i-9 form, and the employee isn’t able to contact the employer, there is no law that prohibits the Notary from the competition of the form – as long as it is quite clear that Notary is acting as an authorized representative and not as a Notary.
Nowadays, there is common that Employers send the form by e-verify which is a program that guide you on how to fill out the form and in the part of verification it mentions about the Notary acting as authorized representative and also as optional fields are the seal information.
While this isn’t a notarial act, expect to sign on a different Notary book which keep record of different transaction (maybe in a spreadsheet), which may includes the name of the employee, the company’s name requesting the completion of Section 2, and the date you completed the document transaction.
How much charge a notary for a I-9 Form?
Considering this process where a notary is acting as an authorized representative and a high liability of this process, the fee is approximately $30 for the service of signing and verifying identity for the i-9 form. We can perform this service as a mobile notary in miami.